Although financial aid is awarded annually to those who qualify, there are steps that you must take to maintain your financial aid.

If you receive financial aid, you must maintain  Satisfactory Academic Progress (SAP) guidelines in addition to any program requirements. SAP is calculated at the end of each semester after grades are posted.  The three standards of SAP  are:

  • Completion Ratio:  You must have at least a 2/3 (67%) or higher completion ratio. The ratio is calculated with the following formula: # of passed hours/ # of attempted hours.
     
  • GPA: You must maintain a 2.0 cumulative GPA or higher
     
  • Time frame:  You must complete your current program within 150% of the credit hour program length. Please visit our Gwinnett Tech Catalog to determine how many credit hours are required for your program and multiply by 1.5.

 

If you do not maintain one or more of the SAP requirements, you will remain eligible for federal and state aid for ONE semester under the "Financial Aid Warning" status. After the warning semester, if you are still not meeting one or more SAP guidelines, you will be placed in a "Suspension" status and you will lose your financial aid eligibility.

If you believe you had an extenuating circumstance that may have contributed to your Suspension, you can submit an appeal. If approved, you are placed in a "Probation" status; this allows you to receive aid for one or more semesters.

You must submit your detailed appeal statement, supporting documentation and the SAP Forms in one packet. The SAP Cover Sheet is found in the Financial Aid Forms section.

SAP Appeal Tips

Please use the tips below for preparing the SAP Appeal. Students are only allowed one appeal per academic year so, it needs to be the best possible.

 

  • The letter should be written in a professional manner.
  • Students should address the letter to the SAP Committee.
  • The letter should explain in a detailed timeline WHY students were unable to meet the maximum timeframe.  Students will need to address why they have accrued the amount of attempted credit hours in the letter.  The most common reasons are previously finished programs and change of majors.
  • For major changes, the student should explain why they changed majors and how the new major fits in the student’s career goals.
  • If a student has already completed any certificates, diplomas or degree, they need to list what they are and why they are pursuing a new program.  Most common reasons are job loss, changes in the industry that requires new training, and advancement opportunities.
  • If GPA or Completion is also an issue, students will need to explain what extenuating circumstances contributed to the drop in GPA or Completion Rate.  They will also need to state which semesters and courses were effected by the extenuating circumstances.  Please read the section for Personal Letter Tips for GPA & Completion Rate for more information.
  • Students should indicate when they are expected to finish their current program.
  • Student should review the Personal Letter for accuracy, clarity, detail, spelling, and grammar before submitting it.  The committee expects a letter free of spelling and grammatical errors. 

 

 

  • The letter should be written in a professional manner.
  • Students should address the letter to the SAP Committee.
  • The letter should explain in a detailed timeline WHY students were unable to meet the minimum overall GPA and/or Completion Rate. Most commonly listed reasons are change of major and extenuating circumstance(s) that negatively affected the academic performance.
  • Extenuating Circumstances are life events beyond the students control that impacted their ability to perform well in a given semester.  There is a list below for the most common extenuating circumstances experienced by students.
  • A minimum of two semesters should be addressed in the letter as all students are given a Warning Semester before financial aid is suspended for GPA or Completion Rate.
  • The letter must indicate how the situation has changed or what adjustments the student will make to ensure success and ability to meet SAP requirements in the future.
  • Student should review the Personal Letter for accuracy, clarity, detail, spelling, and grammar before submitting it.  The committee expects a letter free of spelling and grammatical errors.

 

 

  • Personal injury such as a broken arm or leg
  • Illness or disease such as cancer or heart attack
  • Physical disability:  blindness, hearing loss, seizures, etc.
  • Mental disability: PTSD, learning disabilities, anxiety disorders, depression, etc.
  • Personal crisis (uncontrollable)
  • Death or illness of immediate family member (mother, father, siblings, etc.)
  • Job loss
  • Automobile accident
  • Eviction or homelessness

 

 

  • Previously awarded certificates, diplomas, or degrees
  • Awards or accolades
  • Prior College Transcripts
  • Hospitalization records
  • Medical records that show diagnosis and/or dates of treatment
  • Letters from doctors or counselors
  • Disability benefits
  • Letters from Gwinnett Tech Disability Services, Counseling Services, or Tutoring Services
  • Death certificate, obituary, or funeral programs
  • Divorce documents
  • Custody documents
  • Lawsuit or other legal documents
  • Accident reports
  • Proof of reliable transportation such as license plate, lease, or car payment receipts
  • Layoff or employment separation notices
  • Unemployment benefits
  • Employer letters and/or pay stubs
  • Proof of childcare
  • Mortgage or rental agreement

 


Although you may change programs while at Gwinnett Tech, you are strongly encouraged to consult with the Financial Aid Office or Enrollment Services before you change programs as it can affect your eligibility for aid.

If you have questions about maintaining your aid, call us at 678-226-6677, visit an advisor in the One-Stop Shop or send an email to the Financial Aid Office. We'll be glad to help. You can also learn about our current Satisfactory Academic Progress policy.

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