FAQs and How To's

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FAQs and How To's

The first step in determining if you qualify for any form of aid is submitting the Free Application for Federal Student Aid (FAFSA).

Visit www.FAFSA.gov and use our school code 016139.

Submit the 2017-2018 FAFSA for the Fall 2017, Spring 2018 and Summer 2018 semesters.

It typically takes 3-5 business days after the FAFSA is submitted for the Financial Aid Office to receive your application.

Generally, a Financial Aid eligible program is at least 16 credit hours in length.

Financial Aid will not cover General or Developmental Studies programs.

Your Financial Aid award will not be processed until you are accepted into an eligible program of study.

Review the Course Catalog here or visit the One Stop at either campus for more information on your program.

 

You must be accepted into the college to access Banner Web. Once accepted, use the following steps:

  • Go to www.GTC-Web.org  
  • Click Enter Student/Faculty Secure Area
  • Your User ID: Social Security Number or your assigned 900 number
  • Click Login

You must be accepted into a Financial Aid eligible program to be awarded Federal and State funds. Once accepted, use the following steps:

  • Go to www.GTC-Web.org  
  • Select Enter Student/Faculty Secure Area
  • Login using your user ID (social security number or assigned 900 number) and PIN (date of birth MMDDYY)
  • Click Student Services and Financial Aid
  • Then click Financial Aid
  • Select My Award Information
  • Then click Select Award Package for Aid Year
  • Select the specific Aid Year (for example 2017-2018) and click submit
  • Then select Award Overview
  • Click Accept Award Offer

Please note: If you plan to accept any offered student loans, you must have a half-time enrollment status (6 credit hours or more). You also must complete the Entrance Counseling and sign the Master Promissory Note at www.StudentLoans.gov

If you are an In-State student pursuing a certificate or diploma, you may be eligible to receive the HOPE Grant. The grant is automatically accepted when your Financial Aid is awarded.

If you are an In-State student and you are pursuing a degree, you may be eligible for to receive the HOPE Scholarship. Degree seeking students must use the following steps to determine HOPE Scholarship eligibility:

  • Go to www.GTC-Web.org  
  • Select Enter Student/Faculty Secure Area
  • Login using your user ID (social security number or assigned 900 number) and PIN (date of birth MMDDYY)
  • Click Student Services and Financial Aid
  • Then click Financial Aid
  • Select My Award Information
  • Then click Select Award Package for Aid Year
  • Select the specific Aid Year (for example 2017-2018) and click submit
  • The HOPE Scholarship GPA Eligibility Request is available on the General Information tab
  • Once you submit the survey, please allow our office 3-5 business days to process
  • If you are eligible, you will be notified through your Gwinnett Tech email account

Please visit the State Funds section for more information on the Georgia Student Finance Commission’s grants and scholarships.

If you don’t see an award, you may have outstanding requirements that must be reviewed by the Financial Aid Office. Use the following steps to access the missing documents:

  • Go to www.GTC-Web.org  
  • Select Enter Student/Faculty Secure Area
  • Login using your user ID (social security number or assigned 900 number) and PIN (date of birth MMDDYY)
  • Click Student Services and Financial Aid
  • Then click Financial Aid
  • Select My Award Information
  • Then click Select Award Package for Aid Year
  • Select the specific Aid Year (for example 2017-2018) and click submit
  • Then select Award Overview
  • Click Accept Award Offer
  • Click on the required document (s) and print

Please allow 3-5 weeks for processing Financial Aid awards. Always check your Gwinnett Tech email account, or the email address that was listed on the FAFSA, for additional information and requests.

Financial Aid may not fully cover your tuition and fee charges. Once you register for a course, you can view your balance on the Student Banner website. Use the following steps to review your bill:

  • Go to www.GTC-Web.org  
  • Select Enter Student/Faculty Secure Area
  • Login using your user ID (social security number or assigned 900 number) and PIN (date of birth MMDDYY)
  • Click Student Services and Financial Aid
  • Then click Student Records
  • Select Account Summary by Term
  • Click the Semester header to see the details for a specific term. The header will be in blue. For example, Spring Semester 2018
  • Your Account Balance will follow the tuition and fee charges. The Authorized Financial Aidwill be at the bottom of the page. The number will be negative
  • If your Authorized Financial Aid is greater than your Account Balance Due, no further action is required and you may receive a refund
  • If your Authorized Financial Aid is less than your Account Balance Due, you are required to pay the difference before the tuition and fee payment deadline
  • If you see No Authorized Financial Aid exists on your record for the selected term, you are required to pay the full balance before the deadline

Payment Plans are available through Nelnet Business Solutions; plans are not available for Term C.
For more information on payment plans and refunds, please contact the Business Office at 678.226.6700 or GTC-BusinessOffice@GwinnettTech.edu.

Yes, if your Financial Aid file is complete, your tuition/fee charges are covered, and there are excess funds, you can use the remaining aid in the bookstore.
Students may have up to $600 in Pell Grant and $600 in Federal Loan funds to use in the bookstore.
You must purchase books and supplies during the two-week period when using Financial Aid; one week before the semester begins, and one week into the semester for Terms A and B. Bookstore authorizations will be available for Term C one week prior to the first day of class.

Term C courses can affect when your Financial Aid is posted to your Student Banner Account. In some instances, certain funds will not fully disburse until after Term C begins. For more information, contact the Financial Aid Office once you have finalized your schedule.

Yes. If you would like to reduce or cancel an award, please submit the Award Adjustment form for the specific aid year. Adjustment forms must be printed and have a wet signature/date. Click here, to access the forms.

To continue receiving Federal and State funds, you have to maintain Satisfactory Academic Progress (SAP). In other words, you have to make good enough grades, complete enough classes, to move toward successfully completing your program in a time period that’s acceptable.

Please review the SAP standards below:

  • Maintain a 2.0 cumulative grade point average (GPA)
  • Maintain at least a 2/3rd (67%) or higher completion ratio. This is calculated by: passed hours/attempted hours
  • Complete your program within 150% of the published credit hour program length
    • Use the course catalog to find the length of your program, then multiply the number by 1.5. 
    • For example, the Barbering Diploma includes a total of 51 credit hours. Once you have attempted 76 hours within this program, you will reach a Maximum Timeframe status and you will not be eligible for aid.

For more information, click the Satisfactory Academic Progress link on the left panel.

Use the following steps:

  • Go to www.GTC-Web.org  
  • Select Enter Student/Faculty Secure Area
  • Login using your user ID (social security number or assigned 900 number) and PIN (date of birth MMDDYY)
  • Click Student Services and Financial Aid
  • Click Financial Aid
  • Then Read My Messages
  • Select the current aid year
  • Scroll down to the bottom of the page and click the Overall Financial Aid Status

If your cumulative GPA drops below a 2.0 or your completion ratio is less than 67%, your status will be Warning Semester. You have one semester to raise your GPA or the completion ratio. After the Warning Semester, if you have not satisfied the requirements, you will be placed in a Suspension status.
If you do not complete your program within the allotted time frame, then your status will be Maximum Timeframe.

You must submit a SAP appeal if your status is Suspension or Maximum Timeframe. You will not receive Financial Aid if you have either of the listed statuses.

  • Click the Financial Aid Forms link on the left panel
  • • You are strongly encouraged to visit an advisor at the One Stop or contact the Financial Aid Office prior to submitting your appeal
  • Download and print the Satisfactory Academic Progress Frequently Asked Questions sheet and the SAP Cover Sheet for the appropriate aid year
    • Submit the 2017-2018 appeal for the Fall 2017, Spring 2018 and Summer 2018 semesters
  • Print and submit the completed cover sheet, your documented letter, and supporting documentation to the Financial Aid Office at one time

For more information, click the Satisfactory Academic Progress link on the left panel or contact the Financial Aid Office at 678.226.6677 or FinancialAidOffice@GwinnettTech.edu.